Destination wedding timeline calculator

Wedding date

1. Fri, Sep 18, 2026Book the venue and a local plannerLock the date first. Everything else follows from it.
2. Sun, Oct 18, 2026Set up a hotel room blockAsk for a courtesy block with no attrition and a cut-off about 30 to 45 days before the wedding.
3. Wed, Nov 18, 2026Send save-the-datesInclude the place, the dates, the hotel link and your guest page or website.
4. Fri, Dec 18, 2026Publish your guest page and wedding websiteHotels, how to get there, the weekend plan and things to do.
5. Mon, Jan 18, 2027Book photographer, music, florist, hair and makeupThe best local vendors book up a year ahead in high season.
6. Thu, Mar 18, 2027Book the welcome dinner and guest transportWedding-day shuttles and, if you offer them, airport transfers.
7. Sun, Apr 18, 2027Share group activities with guestsPopular boat days and tours sell out in high season.
8. Tue, May 18, 2027Send invitationsWith RSVP date, meal choices, dress code and a weekend schedule card.
9. Fri, Jun 18, 2027Check room block pickup and remind guests to bookAdd or release rooms while you still can.
10. Sat, Jul 24, 2027RSVP deadlineSet it before the room block cut-off so guests keep the group rate.
11. Sat, Aug 7, 2027Room block cut-offUnbooked rooms go back to the hotel after this date.
12. Sat, Aug 21, 2027Send the final guest noteSchedule, dress code, weather, transport, packing tips and the guest page link.
13. Sat, Sep 4, 2027Send welcome bag list to hotels and confirm every vendorNames, arrival dates and room numbers if you have them.
14. Sat, Sep 11, 2027Final headcount to venue and catererPlus the seating plan and any dietary needs.
15. Fri, Sep 17, 2027Welcome eventDrinks or dinner as guests arrive.
16. Sat, Sep 18, 2027Wedding dayEnjoy it.
17. Sun, Sep 19, 2027Farewell brunchA relaxed goodbye before guests fly home.
18. Sat, Oct 9, 2027Send thank-you notesGuests travelled far to be there.

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